Submit a tender

What you need to do

1. Find and review the tender document through Tenderlink

   All open public tenders and expressions of interest can be accessed and downloaded through Tenderlink, our external tendering portal. Lodgements may be made through the portal.

2. Register with Tenderlink

   Register with Tenderlink as a supplier to receive email notifications of new tenders.

3. Decide if you’re suitable for the project

   Read the tender document very carefully and familiarise yourself with the conditions of tendering, the conditions of contract and all specifications or requirements, especially clauses dealing with delivery and price variations.

   If you’re unsure about a proposed contract, either discuss it with the contact nominated in the tender advertisement or have the tender reviewed by your legal representative.

4. Apply for an Australian Business Number (ABN)

   You must have an ABN, which needs to be included in your application. You can apply for an ABN at the Australian Business Register website.

5. Complete your tender

   Make sure you answer all questions and address all information in the request for tender document. The questions are carefully designed to ensure the very best provider is selected for each project. If your tender is accepted, relevant information will form part of the contract. If you don’t respond to all mandatory requirements, your tender can be marked as non-conforming

6. Lodge your tender

   Tenders must be lodged electronically by the closing time or as otherwise instructed in the documents.
   We don't accept tenders by email.
   Late tenders won’t be considered, even if they're lodged only a few minutes late, except in circumstances outlined under the Local Government Act.

If you’re responding to construction work projects

When responding to construction work projects, please also review the following documentation:

• WHS construction standards
• WHS management plan review
• Guide – preparing a WHS management plan.

Contact

If you would like to meet with one of our category managers, please email [email protected].

After you finish

Awaiting review

Every tender will be reviewed by a panel in accordance with the criteria listed in the request for tender documents.

We’ll examine it for compliance with the conditions of tendering. Each tender is read in detail and examined. The strengths and weaknesses of each tender are recorded. You will be advised in writing that your tender was received and then whether your bid was successful or not, once we have considered the responses.

Conforming tenders

A conforming tender is one that meets the conditions outlined in the request for tender document and all requirements of this specifications. A tender may be ruled non-conforming if it's incomplete, does not meet the requirements of the specification or contract as required under the request for tender.

A tender that fails to achieve the stated value in any one assessment criteria will be deemed as non-compliant, as it is considered the risk of engaging that organization is considered high. Details of the mechanism for non-compliance are outlined in the request for tender document.

Procurement decisions

We base procurement decisions on a principle of value for money rather than lowest costs. The organisation will also give preference to, and purchase, environmentally performing products that are cost competitive, and organisations that operate in an environmentally responsible manner.

There’s no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms they must be submitted in full as part of your tender.

Lobbying councillors or employees is prohibited and may disqualify you from the process.