Call for Expressions of Interest Application Form

Art & About: 1 - 25 October 2009
Associated Events

City of Sydney is seeking applications from organisations and individuals interested to participate in Art & About.

Now in its eighth year and produced by City of Sydney, Art & About is Sydney's biggest public arts festival, presented during October each year.

Through profiling works by diverse contemporary artists (emerging, mid career and established) from Australia and overseas, Art & About aims to transform the City's streets, public spaces and venues through a series of free, highly accessible, visible and engaging art exhibitions, installations, performances and events throughout the streets, public spaces and venues of City of Sydney.

AMP Capital Investors is the Major sponsor of Art & About and has been since the Event's inception in 2002.

Art & About 2009 will be a core event of the Events NSW Master Events Calendar and marketing campaign, as part of the "Crave" umbrella.

The dates for Art & About 2009 are 1 to 25 October.

Further information about the Art & About program is available at www.artandabout.com.au .

Please see the Associated Event Terms & Conditions for full details on inclusion in Art & About.

Selection Criteria

Preference will be given to projects based on the following selection criteria:

• Projects developed especially for Art & About, as a showcase of Sydney artistic diversity, art and culture in public spaces.
• Enhance streetscapes, shopfronts and/or public spaces.
• Enhance a precinct/s within the City of Sydney Local Government Area.
• Appeal to a broad audience, highly accessible and free to the public.
• Demonstrate excellence in the artform, artistic merit and conceptual integrity.
• Demonstrate an innovative approach.
• Involve the Community in research, development and presentation phases.
• Engage and evoke response from the audience and community.
• Demonstrated experience on similar projects.
• Feasibility to deliver the project.

Benefits You Receive?

• Listing in the Art & About 2009 program.
• Listing on www.artandabout.com.au.
• Copies of the Art & About program.

To register your Expression of Interest, submit this completed form and the information requested below via this online submission process by COB 30 June 2009.

If you cannot submit online, download the PDF form and submit it by hand or post by to:

Art & About
Att: Victoria Johnstone
Program Manager - Events
City of Sydney
GPO Box 1591 SYDNEY NSW 2001

Or by hand

Art & About
Att: Victoria Johnstone
Program Manager - Events
Level 1, Town Hall House
456 Kent Street
Sydney

Applications must be received by COB 30 June 2009.

Please note that submission of an Expression of Interest Form does not guarantee inclusion within the Art & About program. Successful applicants will be notified in writing on 15 July 2009.

To further discuss project ideas and Art & About, please contact Victoria Johnstone, Program Manager - Events on 02 9265 9062 or vjohnstone@cityofsydney.nsw.gov.au.

Associated Event Expression of Interest Form

Art & About 2009

Details: For Publication in Art & About Marketing Collateral

Fields marked with * are manditory.

Event Name *
 * 

Date - (dates must fall during the period 1 - 25 October 2009)
 * 

Time
 * 

Venue Name
 * 

Venue Address
 * 

Cost to Attendees
 * 

Bookings Required?
Yes No  * 

Booking Contact Details

Contact Person

Phone

Email

Event Enquiries

Contact Person
 * 

Phone
 * 

Email
 * 

Event Website
 * 

Brief Project Description: (Maximum 100 words) including project concept and artists participating in the Project.

 * 

Expected Attendance Numbers.
 * 

Please attach additional relevant information about the exhibition or event to support your application.

Please note due to browser limitations you will need to make sure your attachments are re-selected after each page postback as we cannot retain the selection for you. This means if you are required to validate any mandatory data, you will need to click 'Browse' again, and re-select your attachment

Brief Description of your organisation, the group or artist/s involved (Maximum 100 words)

 * 

Applicant Details for Administrative Purposes Only

Organisation Name
 * 

Organisation Address
 * 

Contact Person
 * 

Name
 * 

Position
 * 

Phone
 * 

Mobile
 * 

Email
 * 

Web Address
 * 

Supporting Materials Checklist

Please supply the following information with your Expression of Interest Form. Please tick.

Web links to view video footage, photographs or illustrations of the planned exhibition, installation, performance or event (if available)

Promotional image of the group, exhibition or event (for use in Festival promotion)

Public Liability Insurance Certificate of Currency for a minimum of $10 million

Electronic logo for your organisation/event

External Event Terms and Conditions

IT IS A CONDITION OF ENTRY INTO ART & ABOUT THAT ALL TERMS & CONDITIONS ARE ACCEPTED WITHOUT RESERVATION.

Inclusion of Associated Events within Art & About is by INVITATION ONLY. Submission of the Associated Event Expression of Interest Form and any associated materials does not constitute acceptance of inclusion in Art & About. A letter advising of the outcome of the Expression of Interest will be mailed on or before 15 July 2009.

All Associated Events must meet with the Associated Event Terms and Conditions (set out below). The decision of which Associated Events will be included in the Festival remains at the sole discretion of the City of Sydney. All decisions are final and no correspondence will be entered into.

City of Sydney's support does not include funding, venue hire, marketing, ticketing or collateral design for Associated Events. The City of Sydney promotes Associated Events through a listing in the Art & About program booklet and listing on the website. Each Associated Event participant should be able to carry out its own funding, scheduling and promotion for the particular event.

Associated Events must:

• Take place entirely during the Art & About dates of 1 October to 25 October 2009; or
• Commence during the Art & About period (1 - 25 October 2009); or
• Have the majority of the Event take place during the official the period 1 - 25 October 2009.
• Associated Events must be of a high standard, meet the programming requirements for Art & Abut and not duplicate existing events for inclusion in Art & About. The Organisers reserve the right to refuse participation if the Associated Event does not meet the programming standards, does not fit with the programming objectives or is not sufficiently original and unique.
• The decision of which Associated Events will be included in Art & About remains at the sole discretion of the Organisers and no correspondence will be entered into.
• Associated Events may not be included if they are contrary to City of Sydney policies and values or if the Organisers are involved in any legal dispute with City of Sydney.
• Associated Events will not be included if they promote or include illegal activities.
• Associated Event organisers may undertake their own publicity to promote their event, provided that the promotional materials, publicity, media releases and signage acknowledge City of Sydney and Art & About. All collateral designed by External Event organisers must incorporate the City of Sydney and Art & About logo. All materials must be approved by the City before being printed.

Associated Event Organisers must not make any statement to the media about Art & About. Statements to the media about Art & About may only be made by the Lord Mayor or individuals approved by the City of Sydney.

• Art & About promotional materials must be distributed at External Event venues and at the External Event organiser's offices or outlets.

Any launches or official functions associated with the Associated Event must:

• Invite the Lord Mayor or a designated representative to take part in the official proceedings;
• accept a list of invitees associated with City of Sydney and the Festival to be invited to the function; and
• Provide the City of Sydney with a list of RSVPs to the function for the Lord Mayor's/Council Representative's speech.
• Associated event organisers understand that they participate in the Festival at their own risk. Participants take full responsibility for any injuries or damages involving them that may occur during the Festival. Participants release the City of Sydney and all other agents involved, from any claims, rights of action or cause of action.
• Associated Event organisers must adhere to the format and dates agreed to. Associated Event organisers must notify City of Sydney of any changes to the Associated Event details, including date, time or location, as soon as possible.
• Associated Event organisers must comply with all relevant laws, regulations and guidelines that are applicable to the events including Occupational Health & Safety legislation.
• City of Sydney organisers accept no responsibility for any damage or injury to Associated Event personnel, equipment or property before, during or after the Festival.
• Associated Event organisers are responsible for the safety of artists, performers, crew, suppliers, other agents involved and members of the public at their events, and for the provision of $10 million public liability insurance coverage for their events. A copy of your Public Liability Insurance Certificate of Currency for $10 million with "The Council of the City of Sydney" noted for its respective rights and interests must be supplied as part of your response to this Expression of Interest.
• Associated Event Organisers may be required to produce a site specific Risk Management Plan for the Associated Event and if deemed necessary by City of Sydney staff, with a copy of the Plan to be provided to City of Sydney for approval at least 2 weeks prior to the event.

Associated Event Organisers who participate in Art & About must agree to participate on the following conditions:

• You are responsible for your own personal security and property;
• You are responsible for any injury or damage to person or property that occurs during Art & About which arises from your own fault, act or omission; and
• You release City of Sydney and any other agents involved, from any claims, actions or losses arising from your own fault, act or omission during your participation in Art & About.