Digital requirements

Digital requirements

Electronic files

Digital copies of plans and supporting documentation must be supplied on a CD-ROM or USB memory stick for all:

Supplying copies of your application in an electronic format is part of our commitment to continuous improvement and making information accessible, which enables:

  • plans and documentation to be electronically displayed during the exhibition period
  • planners to extract relevant information for assessment reports
  • easier copying of information during the exhibition period to meet our statutory requirements
  • as all the electronic information provided will be publicly available, personal information such as part A of the application form, credit card details and any other personal information must NOT be copied onto the disk or USB.

During the notification period these plans and documents are made available to the public to view and/or copy at your nearest Neighbourhood Service Centre, subject to legislative requirements. Note: personal information such as Part A of the application form, credit card details and any other personal information must NOT be copied onto the disk/USB.

For small developments valued below $100,000 we provide a scanning service for a fee. More information is available in the City's schedule of fees and charges.

We cannot accept applications by email. You must submit the hard copy of your application, in person or by post, with the electronic files supplied on CD-ROM or USB stick.


To discuss lodging a DA please contact a duty planner at the City:

02 9265 9333

File types

To preserve the integrity of application documentation across multiple platforms, digital files must be supplied in portable document format (PDF).

Documents should be created and exported to PDF using CAD, Vector Bitmap or word processing software such as Word. This process is also more likely to preserve the visual quality of your submission.

Additional or updated information supplied after submitting your application must also be accompanied by a CD-ROM.

File sizes

Each plan must be supplied in PDF files that are no larger than 3Mb in size and optimised for publishing to the web. PDF files larger than 3Mb should be broken up into logical parts and supplied as separate files.

All accompanying documentation must be supplied in PDF, formatted to A4 and also optimised for publishing to the web.

File naming

Files need to be supplied with a descriptive file name using the following naming conventions.


1 file for each plan with the file names to include, in order:

  • plan description, for example 'elevation', 'site plan', 'floor plan'
  • plan number (including version)
  • date drawn (preferably DDMMYYYY format)
  • include the file extension (.pdf).

For example:

  • 'Elevation South v4 10082012.pdf'
  • 'Site plan 10082012.pdf'
  • 'Floor plan – ground floor 10082012.pdf'
  • 'Floor plan – floors 5 to 10 10082012.pdf'.

Accompanying documentation

1 file for each document with the file names to include, in order:

  • document name, for example Statement of Environmental Effects, Heritage Impact Statement
  • version number (where applicable)
  • date of the document (preferably DDMMYYYY format).

For example:

  • 'State of Environmental Effects v12 10082012.pdf'
  • 'Noise_Impact_Statement 10082012.pdf'
  • 'Heritage Impact Statement Part 1 10082012.pdf'
  • 'Heritage Impact Statement Part 2 10082012.pdf'.

Accuracy requirements

Your electronic documents must be exact reproductions of the original source documents. The declaration within the application form must be signed.


If you have any further questions about preparing and lodging digital copies of applications please contact a duty planner at the City:

02 9265 9333

Creating PDFs

While not every computer user will have the same software as you to view your text or graphic files, the software to read PDFs is free and widely installed. PDF is often used as a print-friendly format on the web. PDFs are also:

  • a compressed file
  • viewed the same on any computer
  • able to include any text, tables or graphics in a single file.

Converting your files

There are numerous PDF conversion software products available. Most user needs can be met by using Adobe Acrobat, which is a separate product to Acrobat Reader. Acrobat provides 3 ways to create PDF files:

  • PDF Writer – the quickest and easiest method to create PDF files.
  • Acrobat Distiller – uses a more intensive process to optimise compression and functionality.
  • Acrobat Capture – converts scanned paper documents into PDF pages.

The exact method of creating a PDF file depends on the version of Acrobat you have installed.

Online services

Many companies on the web offer PDF conversion services such as:

Adobe PDF OnlinePDF OnlinePS to PDF Converter

While some are free, others charge a fee.

City of Sydney Disclaimer

The listing of a product, service or organisation in any part of this website in no way implies any form or endorsement by the City of Sydney of that product, service or organisation. We recommend you research and test these and other options prior to using a service, making any purchasing decision or installing software.

Last updated: Wednesday, 24 February 2016