Event organisers

Event organisers

Food and drink events

If your planned event in the City of Sydney local area involves food and drink, you must first register with the City by completing and submitting the temporary food stalls event register.

You registration must be completed at least 28 days before your event.

We will email you confirmation when your event has been registered. 

Registration checklist

  • Completed and signed temporary food stall event register form.
  • Site map including stall locations.
  • List of all stalls including name, site location and list of TFP numbers.

TFP numbers

When a stallholder registers with the City to trade in the local area, we issue a temporary food premises number.

All temporary food stalls planned for your event should be listed in a spreadsheet attached to your event registration form.

If you cannot provide the list when you send us your registration form, you must submit a list of all TFP numbers with stalls at your event at least 10 days before it starts.

Stall types for food and drink

If you are providing stalls, please note the standard fête type stalls are often too small for cooking operations.

As food preparation, storage and cooking is often conducted at the rear of the stall, this area must be provided with an overhead cover such as a tarpaulin.

Waterproof ground cover must also be provided.

Power and other facilities

We ask that you provide adequate power and lighting for your event.

Power must be available for all stalls that need electricity to prepare and cook food. You must ensure all stalls have adequate lighting to prepare food safely and to aid cleaning.

Cool rooms are required for any event that is operating for more than 3 hours.

If temporary food stall holders do not have adequate washing facilities then you must provide it to ensure adequate cleaning and sanitising of all equipment and utensils that are used to prepare food. 

Temporary food stall holders are responsible for providing hand wash basins for their stall. If you would prefer to provide hand wash basins, the City will fully support this.

Event inspections 

We use a risk-based system to determine if your event will be inspected.

If your event is rated either moderate or high-risk, which is determined on the number of temporary food stalls selling potentially hazardous food and the duration of your event, then an inspection will take place.

And if your event takes place for a number of weeks, health officers from the City will inspect the event more than once. The inspections will usually occur at the start, in the middle and at the end to ensure standards are being maintained throughout the event.

Please see our checklist for event organisers that will help you comply with all requirements.


If you have any questions about registering a food and drink event, please contact:

02 9265 9333

Last updated: Friday, 27 October 2017