Guidelines for speakers at meetings and forums

As part of our democratic process, you can talk about your concerns in person.

Published 15 June 2026

Secretariat

Council Committees

Local Planning Panel

Central Sydney Planning Committee

Local Pedestrian, Cycling, Traffic Calming and Transport Forum

Speaking at committee/panel meetings

To hear a wide range of views and concerns in the limited time available, we encourage people speaking at committee/panel meetings to:

register before 10am on the day of the meeting by contacting Secretariat on email (preferred) or by phone. We recommend registering early.
check the recommendation in the committee report before participating as it may address your concerns already
note the 3-minute time limit for each speaker and prepare your speech to cover your major points within that time
avoid repeating what previous speakers have said and focus on issues and information the committee may not already know
nominate 3 speakers if a large number of people are represented.

You can also provide written comments about relevant committee/panel items to be provided to committee/panel members. This material must be sent to Secretariat before 10am on the day of the meeting.

If you wish to address the Local Pedestrian, Cycling, Traffic Calming and Transport Forum, register by emailing Claudia Calabro at [email protected]. Register before 5pm on the Monday before the meeting. Early registration is encouraged.

Meetings are held at 10am in the Council Chamber, Sydney Town Hall at level 1, 483 George Street, Sydney. This forum is not live streamed.

You’ll have 3 minutes to speak. All comments must be addressed to the chairperson. When external speakers attend, their items are usually heard at the start of the meeting.

The forum’s report will be available on our meetings website after 5pm on the Thursday before the meeting.

Attending and speaking at meetings and forums

All meetings of Council and committees, the Central Sydney Planning Committee, Local Planning Panel and Local Pedestrian, Cycling, Traffic Calming and Transport Forum are held in person. The Council Chamber is in Sydney Town Hall, level 1, 483 George Street, Sydney.

If you have accessibility needs, contact Secretariat as soon as possible.

Council and committee meetings, and meetings of the Central Sydney Planning Committee and the Local Planning Panel, including your speech, are recorded and broadcast live on our website.

If you’re addressing a meeting, your image, voice and personal information, including name and address, will be recorded. This is publicly broadcast and archived for up to 12 months after the meeting.

By attending or speaking at a meeting, you consent to this use of your image, voice and personal information.

Watch a livestream of a planning, council or committee meeting.