Creative production services for Sydney New Year’s Eve Calling Country expression of interest

The first stage is an open call for expressions of interest, which must follow these application requirements.

Stage 1 applications must be made using the online form by 5pm Sydney time on Tuesday 12 July 2022. Emailed applications will not be accepted.

To complete the form, the following information is required: 

1. Organisation details and contact details for the project lead.
2. Company profile including the size of your organisation, organisation structure, demonstration of Indigenous ownership or registration as an Indigenous business and brief history of your organisation.
3. Demonstrated experience in connection to Indigenous culture, artists and creatives.
4. List of proposed artists, consultants or other creative suppliers to be engaged by your organisation detailing their experience providing an Indigenous cultural program.
5. Brief description of capacity to provide the services and experience in creative direction of a major event in similar scale and nature, including demonstrated experience and an understanding of presenting a program showcasing Indigenous culture.
6. Outline of experience and capability to engage and contract creative suppliers.
7. Statement (500 words max) describing your concept for the Calling Country – up to 3 images can be uploaded.
8. An indicative budget including a management fee and all costs to provide the services including the engagement of subcontracted suppliers, artists and creative staff.
9. Copies of insurance as outlined in the brief. Alternatively, confirm you will take out these policies if your application is successful.

Ensure all files are clearly labelled with the applicant’s name.  The maximum file size for each file is 5MB.

Applicants must accept the City of Sydney’s terms and conditions without reservation.

We will invite shortlisted applicants from stage 1 to participate in the second stage.

Stage 2 applicants will be invited to lodge a proposal which must include the following:

1. The Calling Country creative concept.
2. Artwork or visuals relating to your creative concept.
3. List of live performance artists to perform on broadcast partners stage.
4. Details of composer/s to develop a soundtrack of 8 minutes to accompany the 9pm fireworks.
5. CVs/bios of all members of the artwork/project team and a list of sub-contractors.
6. Proposed fee and detailed budget demonstrating key items for inclusion to present the Calling Country.
7. Insurance certificates of currency, if not provided as part of the first stage, including public liability ($20 million), professional indemnity ($5 million) and worker’s compensation/personal accident.

Stage 2 fee

The City of Sydney will pay a fee of $1,000 (ex GST) to stage 2 applicants once a complete and conforming application is received. The fee acknowledges the work required to complete the application.

We will not accept applications after the closing date and time.

• Expressions of interest open: Tuesday 21 June
• Expressions of interest close: 5pm, Tuesday 12 July
• Shortlisted creative consultants notified: Monday 25 July
• Stage 2 applications due: 5pm, Monday 8 August
• Selected Calling Country production service provider notified: Week commencing 15 August 2022.