Project Status: When you need to do this
What you need to do
Find and review the tender document through Tenderlink
All open public tenders and expressions of interest can be accessed and downloaded through Tenderlink, our external tendering portal. Lodgements may be made through the portal.
Register with Tenderlink
Register with Tenderlink as a supplier to receive email notifications of new tenders.
Decide if you’re suitable for the project
Read the tender document very carefully and familiarise yourself with the conditions of tendering, the conditions of contract and all specifications or requirements, especially clauses dealing with delivery and price variations.
If you’re unsure about a proposed contract, either discuss it with the contact nominated in the tender advertisement or have the tender reviewed by your legal representative.
Apply for an Australian Business Number (ABN)
You must have an ABN, which needs to be included in your application. You can apply for an ABN at the Australian Business Register website.
Complete the forms
Make sure you have filled out all the necessary fields from the document, answered each of the criteria and supplied the required number of copies of your submission.
The questions in the tender are carefully designed to ensure the very best provider is selected for each project. If your tender is accepted, the information in your tender forms part of the contract. Failure to answer all mandatory fields can result in your tender being marked as non-conforming.
Lodge your forms
Tender bids should be lodged electronically by the closing time on the closing date nominated.
They may also be placed in the tender box located on level 1, Town Hall House, 456 Kent Street, Sydney, no later than the closing time on the closing date. The tender box is accessible to the public between 8am and 6pm, Monday to Friday.
Tenders can be sent by fax to 02 8974 8406 as long as they're complete and received by the closing date. They must be received within 2 working days of the close of tender, otherwise they'll be deemed as non-conforming.
We don't accept tenders by email. Late tenders won’t be considered, except in exceptional circumstances, even if they're only a few minutes late.
If you’re responding to construction work projects
When responding to construction work projects, please also review the following documentation:
- WHS construction standards
- WHS management plan review
- Guide – preparing a WHS management plan.
If you would like to meet with one of our category managers, please email [email protected].
Before you start
- Have I read the document in full and understood it?
- Have I sought clarification on any points I don't understand?
- Have I completed every field required?
- Have I answered all criteria?
- Have I signed every field that requires a signature?
After you finish
Every tender will be reviewed by a panel in accordance with the criteria listed in the request for tender documents.
We’ll examine it for compliance with the conditions of tendering. Each tender is read in detail and examined. The strengths and weaknesses of each tender are recorded. You will be advised in writing that your tender was received and then whether your bid was successful or not, once we have considered the responses.
A conforming tender is one that meets the conditions outlined in the request for tender document and all requirements of this specifications. A tender may be ruled non-conforming if it's incomplete, does not meet the requirements of the specification or contract as required under the request for tender.
A tender that fails to achieve the stated value in any one assessment criteria will be deemed as non-compliant, as it is considered the risk of engaging that organization is considered high. Details of the mechanism for non-compliance are outlined in the request for tender document.
We base procurement decisions on a principle of value for money rather than lowest costs. The organisation will also give preference to, and purchase, environmentally performing products that are cost competitive, and organisations that operate in an environmentally responsible manner.
There’s no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms they must be submitted in full as part of your tender.
Lobbying councillors or employees is prohibited and may disqualify you from the process.