Records management policy

Takeaways

This policy explains how we handle our records – from creation to storage and eventual disposal. It ensures records are properly managed to:

• support day-to-day operations and services
• provide evidence of decisions and actions
• protect the City of Sydney’s reputation and reduce risks
• preserve important information for future reference and cultural heritage.

To achieve these goals, records must be:

• accurate and trustworthy
• easy to access and understand
• managed responsibly and securely
• recognised as essential to City of Sydney business
• stored and maintained in line with legal and business needs.

The City of Sydney follows the State Records Act 1998, which requires us to:

• create and keep accurate records
• safely store and preserve records
• run a records management program
• ensure access to digital records
• retain records for the required time
• manage archives and public access
• meet standards for recordkeeping and storage.

This policy should be read along with the code of conduct and other related procedures.