Open tenders and expressions of interest

Opportunities to work with the City of Sydney.

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Tenderlink

Open public tenders and expressions of interest can be accessed and downloaded through Tenderlink, our external e-tendering portal.

Here is a summary list of the open tenders and expressions of interest.

T-2021-632 Digital Asset Management System

Introduction

The Council of the City of Sydney ("The City" or "The Council") invites tenders for the purposes of completing and supporting the establishment of an enterprise-grade digital asset management system for the Digital Asset Management System (DAMS) project in accordance with this Request for Tender.

Background

The City's current Digital Asset Management System (DAMS) no longer meets our digital asset management needs since it's an on-premise solution with limited Artificial Intelligence/Machine Learning support for populating metadata. In 2020, a staff survey surfaced that it is challenging to locate and manage digital assets in the current system. Over 72% of staff reported that they needed to perform multiple searches to locate the relevant assets.

The City spends a significant amount on professional photography and video production, including what our staff produce each year. These images are used daily by staff from all divisions.

Project Overview

The new Digital Asset Management System project will:

1. Implement a new Digital Asset Management System (DAMS), which will be managed by the Marketing Team and be used by all the City's staff.

2. The City of Sydney expects to achieve the following business outcomes but not limited to:

a. Maintain a single source of truth for digital assets.

b. Manage the risk of inappropriate use by restricting access to certain assets by clearly communicating the licensing and usage conditions.

c. Make quality digital assets available to everyone in the organisation.

d. Liberate useful and valuable digital assets from personal or departmental folders.

e. Make it easy to use digital assets in our everyday work.

f. Support rich metadata schema to allow us to associate assets with internally-important attributes

g. Leverage Artificial Intelligence and Machine Learning to help describe assets and populate metadata.

h. Provide Content Delivery Networks to share and publish assets, including images and video.

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T-2022-843 - Cladding Remediation - Mid-Level Plant Room (MLP) - Town Hall House

The Council of the City of Sydney ("the City") invites Tenders for the removal of existing cladding and replacement with non-combustible compliant cladding to the Mid-Level Plant Room (MLP) located between the 10th and 11th floor and situated at Town Hall House at 456 Kent Street Sydney NSW 2000 for the Town Hall House mid-level Plant Room Cladding Remediation Project in accordance with this request.

During a routine hazmat inspection, the environmentalist EP Risk Management Pty Ltd identified in Hazardous Materials ("Hazmat") Assessment Town Hall House Report reference EP1652.001 v1 that the portion of the plant room cladding has asbestos-containing material (ACM) in the form of galbestos.

This Project will undertake the removal and replacement of the existing external cladding panels enclosing the mid-level plant room located between the 10th and 11th floor of Town Hall House. The works will be required to take place on a live site with minimal disruption to residents and users.

The City is committed to creating opportunities for Aboriginal and Torres Strait Islander owned businesses. The City encourages First Nations People businesses, Local SME, Start-ups as well as social enterprises (including Cooperatives) to work with us and respond to this opportunity.

If you have any difficulties please contact the Procurement Representative in the first instance. Mentoring for Tendering to Local Government for the above enterprises is available from the City of Sydney Procurement Manager.

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T-2022-827 Public Wi-Fi Community Centres and Venues

The Council of the City of Sydney ("the City") invites Requests for Tender for the purposes of supplying and supporting a free Public-Wi-Fi service for end users at the City's Community Centres and Venues for Hire.

About City of Sydney

The City of Sydney is the Local Government Authority (LGA) for the Sydney central business district (CBD) and surrounding suburbs. It covers an area 26.15km2, serves a population of 208,000 residents and 2.1 million visitors per day. Like all councils, the City of Sydney has responsibilities under NSW laws including the City of Sydney Act, Local Government Act, Environmental Planning and Assessment Act, the Public Health Act, and the Companion Animals Act.

The vision for the City of Sydney is for a Green, Global and Connected city. More details of this vision can be found at https://www.cityofsydney.nsw.gov.au/vision.

Background

Currently, the City of Sydney provides a free Public Wi-Fi service at 12 of the City's Community Centres/Venues for hire.

The current environment has reached End of Life (EOL) and end of support. To mitigate this issue, the City of Sydney has initiated a project to replace and refresh the existing Public Wi-Fi at the current 12 sites and to expand the Public Wi-Fi service to an additional 21 sites (i.e. Community centres and Venues for Hire).

As part of this project, the City is seeking assistance with a Tender to meet our requirements which include providing:

1. Public Wi-Fi at 33 City Sites (i.e. Community Centres and Venues for Hire).

2. Design, Implementation and Support of the Public Wi-Fi solution as a Managed Service.

The services required will be for a period of four (4) years with the option of extending for a further four (4) years at the City's discretion (a total of 8 years).

Tenderers must submit their Tender Response in the manner required by this document.

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T-2022-717 Accounts Payable Invoice Scanning Solution

Introduction

The Council of the City of Sydney ("the City") invites Requests for Tender for the purposes of supply and delivery of an Accounts Payable Invoice Scanning Solution, with the potential for eInvoicing capabilities in accordance with this request.

Background

The City's enterprise financial solution TechnologyOne is used by more than 700 staff, 24 hours a day, seven days a week and is our source of truth for all financial data.

TechnologyOne is transforming to a cloud-based Software-as-a-Service (SaaS), with the upgrade to be completed in 2023. As a result, ancillary financial solutions that interface with TechnologyOne have been reviewed to ensure they remain relevant and can be integrated with the new cloud TechnologyOne SaaS solution.

The City processes approximately 35,000 invoices per year, with invoice data maintained within TechnologyOne for validation and payment.

The services required will be for a period of four (4) years with the option of extending for a further two (2) terms at three (3) years for the first extension and two (2) years for the second extension [a total of nine (9) years], at the City's discretion.

Tenderers must submit their Tender Response in the manner required by this document.

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T-2022-870 - Consultancy Quantity Surveyor - Bay Street East Depot

The City of Sydney ("the City") invites Requests for Tender for the carrying out of Quantity Surveying Services for the Bay Street East Depot in accordance with this request.

The successful Bidder will be required to provide services for the project's main contract which includes at a high level the below:

-Preparation of Cost Plans Return Brief through to Tender Documentation

-Value Engineering

-Life Cycle Costing

-Preparation of Pre-Tender Estimates

-Cost Assessment of Tender submissions

-Valuation and Monthly Progress Payment assessments

-Variation Claim assessments

-Forecast Cashflow

-Final Account

-Meeting attendance to integrate into the Design Team

Refer to Part B Specification for further detail.

Tenderers must submit tenders in the manner required by this request for tender.

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E-2022-772 - Consultancy Yananurala Sitelines and Conversations Brief

Aboriginal and Torres Strait Islander artists and designers are invited to submit an Expression of Interest (EOI) to provide design concepts and detailed documentation for the Yananurala - Walking on Country Sitelines and Conversations project.

Applications may be made by independent Aboriginal and Torres Strait Islander artists or designers, or those working as the creative lead partner in collaboration with an Indigenous or non-Indigenous project team.

This is a two stage procurement process. Applicants shortlisted after this Stage 1 EOI will be paid $10,000 (excluding GST) to illustrate a compelling concept idea and provide further details for this project. Following the submission of illustrated concept proposals in Stage 2 the successful applicant will be selected for this project.

Applications for this Expression of Interest must be lodged online at (see option below) Refer to 'Submission Requirements' and 'Submitting Your Expression of Interest' information below.

Applications for this Expressions of Interest must be lodged by

11am on Tuesday 22 November 2022.

Applications received after this time will not be accepted.

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T-2022-848 - Cash Collection Services for Parking Machines and Council Facilities

The Council of the City of Sydney ("Council") invites tenders for the carrying out of Cash Collection Services in accordance with this Request for Tender.

The tenderer will be required to collect, process, and bank the City's revenue from the Parking Machines and Council Facilities for a period of three (3) years with an option to extend the contract for two (2) periods of one (1) year each at Council's discretion.

Tenderers are required to demonstrate their capacity, financial and technical capability for completing the project within the required timeframe, have had previous experience on similar sized projects and demonstrate a commitment to WHS and environmentally sound principles.

The City is committed to creating opportunities for Aboriginal and Torres Strait Islander owned businesses. The City encourages First Nations People businesses, Local SME, Start-ups as well as social enterprises (including Cooperatives) to work with us and respond to this opportunity.

If you have any difficulties, please contact the Procurement Representative in the first instance. Mentoring for Tendering to Local Government for the above enterprises is available from the City of Sydney Procurement Manager.

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E-2022-808 - Managed Public Cycling Facilities - 180 George St and 38 Sussex St Sydney

The City of Sydney is seeking an operator to manage two new public cycling facilities at 180 George Street, Sydney and 38 Sussex Street, Sydney. The City of Sydney will enter into a management agreement for each of the two sites with a suitable operator who will be responsible for the running of the facilities and associated programs. The George Street facility is expected to be completed in late-2022 and the Sussex Street facility is ready to occupy.

This expression of interest (EOI) is seeking one operator to operate and manage public cycle facilities at the two separate locations.

The two facilities will operate on a paid membership-based model. The operator of the facilities will need to demonstrate to the City of Sydney how they will operate and manage both sites in a financially self-sustaining model. The operator will be able to generate a revenue stream from the membership-based model and from the provision of bicycle repair and maintenance services onsite.

The operator will also be required to promote and support the City of Sydney's strategic objectives to increase cycling within our city. This EOI requires potential operators to demonstrate how their proposed programming will achieve these objectives and how success will be measured.

The operator will be required to demonstrate an environmentally sustainable operating model and document how their proposal will meet sustainability measures.

The operator will be responsible for the payment of all outgoings associated with the two sites including electricity, water usage, cleaning, facility-operating and running costs and all required insurances.

Submissions to this EOI must be for the two public cycling facilities.

The City is committed to creating opportunities for Aboriginal and Torres Strait Islander owned businesses. The City encourages First Nations People businesses, Local SME, Start-ups as well as social enterprises (including Cooperatives) to work with us and respond to this opportunity.

If you have any difficulties please contact the Procurement Representative in the first instance. Mentoring for Tendering to Local Government for the above enterprises is available from the City of Sydney Procurement Manager.

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